Discover the best equipment rental software that eliminates chaos and fuel rental business growth.
We speak to a lot of ambitious rental company business owners who feel “stuck” in their business because they’re overwhelmed with managing their inventory, tracking orders, and growing their business. Sound familiar?
You might be facing these common challenges:
- You’re constantly scrambling between handwritten pick up/return notes, three different apps to manage rentals and taking confused customer calls. Instead of making headway on strategic growth, you’re firefighting…again.
- Inventory management is a nightmare because of clunky, fragmented systems. You’re embarrassed when customers come in to pick up equipment that’s unavailable, and you know you’re losing their trust – a costly blow in a local market.
- Loyal customers keep mentioning how easy it is to book online at a big chain. You’ve noticed your bookings trending down, but if you cut prices any further to compete, your profit margins will shrink to a breaking point.
- You’re left wading through invoices and piecing together payments manually after hours. It’s hard to find time to focus on growing the business because you’re always in survival mode.
Ready to take back control? Try Quipli’s end-to-end equipment rental software to process orders twice as fast, save hours in admin time every week and deliver a world-class rental experience. Sign up for a demo today.
Quipli is a 5-star rated equipment rental software that empowers independent rental businesses to scale sustainably, grow profitably and dominate their market. Designed to simplify and streamline every aspect of rental operations, it maximizes asset utilization, provides real-time financial and inventory data, and helps you deliver a world-class renting experience – all in one platform. Popular features include online rental reservation agreements and payments, customer portals, fleet capacity visibility, accounting integrations and online invoicing.
Create effortless booking experiences that drive loyalty
Too many rental businesses rely on outdated, disjointed booking systems that waste both their and their customers’ time. If your customers have to call or visit you to check availability, then wait for emailed quotes, it’s not only difficult for you to keep track of but, more importantly, it’s slow and frustrating for them.
Equipment rental software like Quipli enables online reservations and payments in minutes. Through your website your customers can view real-time inventory status, upload their license, sign your rental agreement and pay securely. For repeat business, Quipli’s Customer Portal allows customers to view invoices, pay balances and extend/terminate reservations.
Think about it: a landscaping business needs equipment tomorrow for a last minute job. Are they going to pick the rental business where they can quickly gauge availability, reserve and pay online hassle-free, or a supplier they have to ring up, inquire about various equipment, and then wait for a quote…maybe even come in to sign paperwork?
With Quipli, they’d have everything done in under 10 minutes. The efficiency doesn’t just win the rental, it wins loyalty.
Never miss a reservation again with inventory tracking
Keeping tabs on equipment across locations is a constant struggle if you’re battling with Excel spreadsheets, scattered notes or a physical logbook. Orders go out and come back late, inventory is missing, moving or broken…but you don’t know until it’s too late. Without real-time visibility over your fleet the result is lost revenue, late returns and frustrated customers.
Quipli’s real-time inventory tracking saves hours and paperwork by logging all equipment statuses in one calendar, viewable across locations. You can filter availability by site, transfer units to meet demand and view fleet capacity on order pages.
Why is this equipment rental software feature so useful?
Let’s imagine a customer needs to reserve a fleet for a long-term construction project. They check your availability, but the excavator shows as “in stock” when it’s actually delayed in repairs, while a forklift they want is unexpectedly out for maintenance. They receive only part of their order, forcing them to source the rest elsewhere.
Quipli’s real-time tracking and multi-location visibility would have ensured you fulfilled every part of this order, building trust and a repeat customer.
Fuel growth with real-time visibility over your finances
Relying on separate systems for invoicing, payments and billing? This fragmented approach can make it hard to get a complete picture of your income and expenses, resulting in slow decision making and tax headaches. If you’re looking to scale, a lack of financial visibility could hinder your growth.
Over $100 million is processed annually through Quipli – it supports high-growth rental businesses by aggregating all financial data into one platform. With fully customizable General Ledger codes and built-in Accounts Receivable, you can categorize and summarize your data to create accurate financial statements, monitor cash flow and ensure tax compliance. Plus, Quipli integrates with a suite of financial software including QuickBooks, Stripe and Taxjar.
This is particularly helpful in tax season. Let’s say you’ve finally gotten around to sorting out your return, and…guess what? You find everything you need in your Quipli dashboard – every transaction is categorized, your customer statements are clear and consolidated, and outstanding balances are ready for quick payment.
Join hundreds of rental businesses using Quipli to stand out in the market. Request your demo today.
Point of Rental
Point of Rental is an equipment rental software platform that supports hire stores across a range of industries, from auto to plant and DIY equipment. Its features include:
- Contract management
- Inventory tracking
- Work orders
- Inspection management
- Delivery assistance
With three tiered platform packages, Point of Rental offers a solution for various rental company budgets, including a free trial and 24/7 live support to premium customers.
Alert Rental
Alert Rental is a well-known equipment rental software provider to heavy equipment and event rental operators across the US, Canada and Caribbean. It supports single and multi-store companies with features including:
- Asset management
- Ticket/contract writing
- Customer portal for online bookings
- Billing
- Staff assignment
Highly customizable with robust customer support, Alert is best suited to multi-location rental companies willing to invest in learning the platform and maintaining healthy data records.
RentalMan
Targeted towards enterprise-level rental companies, RentalMan is an equipment rental software with four focus areas: purchasing, maintenance, depreciation and asset management. Its features include:
- Customer portal
- Mobile operations
- Financial analysis
- Flexible depreciation
- Utilization reporting
With an intuitive interface and responsive support team, RentalMan is ideal for large, scaling and multi-location rental operations.
TapGoods
TapGoods is an event equipment rental software designed to support businesses with inflatable, tent, AV, sanitation and tool inventory. With a focus on modernization, its features include:
- Payment collection
- Order management
- Warehouse operations
- Automation
- Reporting
Known for its simple interface and affordable pricing, TapGoods is a good option for local rental businesses looking to grow through enhanced digitization.
Get back to running (and growing) your business with Quipli’s end-to-end equipment rental software
With Quipli, you can build a generational company that grows long after you’ve retired. With one integrated platform you can give your customers quick, automated booking options, maximize your fleet ROI, track your inventory accurately, get real-time visibility over your financial health, and eliminate errors.
Book a demo to find out how.
Disclaimer: we wrote this article in Q4 2024. The information was based on our own online research and we were not able to manually test each tool or provider. The information is provided for educational purposes only and a reader should consider the specific requirements of their business when evaluating providers.
